PAYMENTS FORESIGHT LIMITED (“FORESIGHT”, “US” OR “WE”) IS THE DATA CONTROLLER IN RESPECT OF YOUR PERSONAL INFORMATION, FOR THE PURPOSES OF VARIOUS PRIVACY LAWS, INCLUDING THE UK DATA PROTECTION ACT 2018 AND THE UK GENERAL DATA PROTECTION REGULATION (UK GDPR).
You can find information about how we handle and manage your personal information in this Privacy Policy. Our aim is to provide this information to you in an open and transparent manner, so that you can make informed decisions about your dealings with us. However, if you have any questions about this Privacy Policy or how we manage your personal information, please email us at [email protected]. This Privacy Policy also provides information about how you can exercise your data protection rights in relation to the personal information that we hold about you.
We may update or revise this Privacy Policy from time to time. You can find the most current version on our website (www.paymentsforesight.com) or email [email protected] for a copy.
A. WHAT KINDS OF PERSONAL INFORMATION DO WE COLLECT AND HOLD?
The kinds of personal information that we collect will vary depending upon our interaction with you but may include:
- your member account login and password;
- your name, business address and other contact details;
- your email address;
- your professional information (such as job title, company name, and industry sector);
- your business biography and profile;
- transaction details relating to event registrations or membership purchases;
- dietary requirements or accessibility needs for events;
- networking preferences and interests;
- payment information, though this is collected and handled by our payment service provider;
- your preferences for communications and event participation;
- your member account activity and interaction with our platform;
- photos, recordings, or films from our events where you may appear as a participant.
At our events, we may photograph, record or film onsite activities. In which case, you may be filmed, photographed or recorded as part of any such activities, and these materials may be used as content by us or our event partners in media coverage.
Cookies and Similar Technologies
We use cookies and similar technologies on our website to help provide you with the best possible online experience. Cookies are small text files stored on your device that help us:
- Keep you logged into your member account
- Remember your preferences and settings
- Understand how you use our website
- Improve our service
- Deliver relevant content to you
We use two main types of cookies:
- Essential cookies: Required for the website to function properly, including keeping you logged in and remembering your preferences.
- Analytics cookies: Help us understand how visitors use our website so we can improve it. These cookies collect information in an anonymous form.
You can control cookies through your browser settings. However, if you block certain cookies, you may not be able to access all features of our membership platform.
By using our website, you consent to our use of cookies as described above. For more information about cookies, visit www.allaboutcookies.org.
B. HOW DO WE COLLECT PERSONAL INFORMATION?
Generally, we collect personal information when you:
- register for membership or create a member account;
- register for our events;
- participate in our networking platform or member directory;
- indicate that you wish to receive news, research, or other member content;
- register to receive event updates from us;
- interact with other members through our platform;
- engage with us via social media, in person, over the phone or when you write to us.
In certain circumstances, we may also collect personal information about you:
- from other members or participants who recommend you;
- from publicly available professional sources (such as your company website or professional social media);
- when combining and analyzing different data sets to enhance our member services.
Sometimes we collect personal information about you from other sources, for example:
- our business partners and sponsors;
- industry databases and professional networks.
C. WHETHER INFORMATION HAS TO BE PROVIDED BY YOU, AND IF SO WHY
The provision of personal data including name, business address, email address, phone number, and professional information is required from you to enable us to:
- verify your eligibility for membership;
- provide you with member services and content;
- facilitate networking with other members;
- manage event participation;
- tailor communications to your interests.
Where it is lawful and practicable to do so, we will give you the option of not providing personal information. However, if you don't provide us with the requested personal information, this could impact the level of service we can provide. For example, we will not be able to:
- process your membership application;
- contact you about event changes or updates;
- facilitate connections with other members;
- provide access to member-only content and resources.
D. HOW DO WE HOLD PERSONAL INFORMATION?
We may hold your personal information in electronic or hard copy format or a combination of both. This personal information may be combined or linked with other information held about you, including:
- information from our website and member platform (as described in Section A);
- information from our business partners and event sponsors where you have consented to such sharing;
- information from industry databases and professional networks where publicly available.
We have taken a number of physical, electronic and procedural steps to protect your personal information from misuse, interference, loss, unauthorized access, modification or disclosure.
E. WHAT ARE THE PURPOSES FOR WHICH WE MAY COLLECT, HOLD, USE AND DISCLOSE PERSONAL INFORMATION?
Generally, we only use personal information for the primary purpose for which we have collected it, or for another closely related secondary purpose. Our potential uses of personal information include:
Membership and Events:
- to process and manage your membership and event registrations;
- to provide access to member-only content and resources;
- to facilitate networking between members;
- to manage event participation and communicate event details;
- to document events through photography and recordings;
Business Operations:
- to understand member needs and improve our services;
- to conduct industry research and develop thought leadership content;
- to manage your relationship with us as a Foresight member;
- to verify your professional identity and eligibility;
- for data analytics and industry trend analysis;
Communications:
- to send you relevant industry updates and insights;
- to promote our events and services to you;
- to share information about partner and sponsor offerings where you've consented;
Legal and Security:
- to detect and prevent unauthorized access;
- to comply with our legal and regulatory obligations;
- to enforce our legal rights and membership terms.
If you are filmed, photographed or recorded at our events, your image or likeness may be used in promotional material or coverage in print, online and on broadcast television.
F. MARKETING AND COMMUNICATION PREFERENCES
As set out above, we may use personal information about you for marketing and research purposes. You can:
- manage your communication preferences in your member account settings;
- tell us at any time if you no longer wish to receive marketing material by emailing [email protected];
- unsubscribe using the link provided in our marketing communications.
G. LAWFUL BASIS FOR COLLECTING AND USING YOUR PERSONAL INFORMATION
We require a lawful basis for processing your personal information. The legal basis will depend on the purposes for which we have collected and use your personal information. In almost every case the legal basis will be one of the following:
- Contractual Necessity: Processing needed to deliver our membership services to you and to manage event registrations and participation.
- Legitimate Interests: We may process your personal information for the purposes of our legitimate interests, such as:
- Operating our membership platform and events
- Facilitating networking between members
- Improving our services
- Preventing fraud
- Marketing our events and services to you where appropriate
- Consent: We rely on your consent for certain types of processing, particularly for:
- Marketing communications
- Sharing your professional profile with other members
- Using your image from event photography or recordings
- Sharing information with event sponsors
- Legal Obligation: We may process your personal information where needed to comply with our legal and regulatory obligations.
H. WHO MIGHT WE DISCLOSE YOUR PERSONAL INFORMATION TO?
We may disclose your personal information to:
- Event venues and partners for operational purposes
- Technology providers who help us operate our platform
- Professional service providers (like photographers and videographers)
- Payment processors for handling transactions
- Other members through our networking platform (with your consent)
- Event sponsors (where you have agreed)
- Third-party contractors who help us operate our business
Otherwise, we will only disclose your personal information:
- Where required by law
- Where permitted under privacy laws
- With your consent
I. HOW LONG WILL YOUR PERSONAL INFORMATION BE KEPT?
We will only keep your personal data for:
- The duration of your membership plus any additional period required for legal or regulatory purposes
- As long as necessary to provide our services and maintain our relationship with you
- As required for legal, accounting, or tax purposes
- As needed to protect our legal interests
J. WHERE WE STORE YOUR PERSONAL INFORMATION
The personal information that we collect may be transferred to, and stored at, destinations outside the UK and European Economic Area (EEA). When we do this, we ensure appropriate safeguards are in place to protect your information through:
- Adequate data transfer mechanisms
- Standard contractual clauses approved by the UK or EU authorities
- Appropriate security measures
You may contact us for details of these safeguards.
K. YOUR RIGHTS
Under Privacy Laws, you have important rights including:
- Access to your personal information
- Correction of inaccurate information
- Erasure of your information in certain situations
- Restriction of processing
- Data portability
- Objecting to processing, particularly for direct marketing
- Withdrawing consent where we rely on consent for processing
To exercise these rights, please:
- Email us at [email protected]
- Provide your name and email associated with your membership
- Specify your request clearly
- Provide proof of identity if requested
L. COMPLAINTS AND HOW TO CONTACT US
We can be contacted at [email protected]
If you have concerns about how we've handled your personal information, please contact us first so we can address your concerns. You also have the right to complain to the Information Commissioner's Office (ICO) if you believe we have not handled your personal information appropriately.
M. CHANGES TO THIS PRIVACY POLICY
We may update this privacy policy to reflect changes in our practices or for legal reasons. The current version will always be available at www.paymentsforesight.com.
This privacy policy was last updated on 21 March 2025.